Kurt Shintaku's Blog

Today, I noticed I had only 5GB left on a 256GB SSD flash drive on my Surface Pro 3.  I don’t use that much storage so something is wrong

So I do a quick scan using my favorite space mapping tool, Spacemonger, and lo-and-behold, in the %Temp% folder, 50GB+ is being taken up by the following files alone:

• outlook.exe.log
• winword.exe.log
• excel.exe.log
• powerpnt.exe.log
• onenote.exec.log
• csisync.exe.log

Near as I can tell, somewhere along the line I got a registry key flipped that initiates debug logs for all of the Office products.  (I assume our IT Helpdesk must have done this for some reason even though the last time I talked to them the issue had nothing to do with Office) In any case, the offending key can be deleted and the logging process will stop.

• HKEY_CURRENT_USER\Software\Microsoft\Office\x.0\Common\Debug –> TCOTrace

The logs in the %Temp% folder are all safely delete-able and can be manually removed – unless you have the relevant application open in which case the file can’t be deleted until you’ve shut the owning application down.

For details on how to do this, read the following Support article:

• Outlook.exe.log file in the %Temp% folder consumes too much disk space
  https://support.microsoft.com/en-us/kb/3038305

The following FAQ highlights some important distinctions around when exactly you need to purchase an Exchange Online subscription: http://products.office.com/en-us/exchange/microsoft-exchange-licensing-faq-email-for-business

Here’s an excerpt:

• Do conference rooms require subscriptions? Is there a limit to the number of them?
  No. Resource mailboxes, including Room Mailboxes and Equipment Mailboxes, are special mailbox types that are provided free of charge as part of Exchange Online. There is no limit to the number of conference room subscriptions.
• Do shared mailboxes require subscriptions?
  No. Shared mailboxes don’t have login credentials, so they are only accessible by licensed users who have been granted delegate access (full mailbox permission, send as, or send on behalf of). Note that Exchange Online Kiosk users don’t have delegate access, so they cannot access shared mailboxes.

  Shared mailboxes have a smaller quota than regular mailboxes (10 GB), and do not include a personal archive or legal hold capabilities. If you need these features, then you can purchase either Exchange Online Plan 1 or Plan 2 and assign it to the shared mailbox.

  There is no limit to the number of shared mailboxes.

• Can I enable In-Place Archive for a shared mailbox?
  
  You must assign the shared mailbox to either an Exchange Online Plan 1 plus Exchange Online Archiving subscription, or to an Exchange Online Plan 2 subscription in order to enable In-Place Archive. A shared mailbox can’t be used to archive email for an organization, except for those messages that are sent from the shared mailbox or received by the shared mailbox.

  An In-Place Archive can only be used to archive mail for a single user or entity for which a license has been applied. Using an In-Place Archive as a means to store mail from multiple users or entities is prohibited. For example, IT administrators cannot create shared mailboxes and have users copy (via CC or Transport rule) a shared mailbox for the explicit purpose of archiving.

• Can I put a shared mailbox on In-Place Hold?
  You must assign the shared mailbox an Exchange Online Plan 2 subscription in order to put it on In-Place Hold.
• Do mailboxes used to send email via SMTP (such as those used by line of business applications and on-premises appliances) require subscriptions?
  Yes, these mailboxes require a subscription. The subscription type can be Exchange Online Kiosk or Exchange Online Plan 1 or Plan 2.
• If a user leaves my company, and I need to retain a copy of the data in their mailbox and In-Place Archive, what are my options?
• You can export that user’s data to a PST file and store it on-premises.
• You can retain the data in that user’s mailbox by placing the user on In-Place Hold and marking the mailbox as inactive , as described here. It isn’t necessary to maintain a user subscription license for the inactive mailbox.
• If you have a hybrid deployment of Exchange Server and Exchange Online, you can migrate the mailbox back on-premises. Learn more about hybrid deployments here.

Office 365 ProPlus offers several advantages compared to Office Professional Plus 2013.

• Office Professional Plus 2013 uses Windows Installer Package (MSI)-based installation. Office 365 ProPlus uses Click-to-Run installation and software update management.
  With Click-to-Run, you can:
  • Have Office up and running fast—often in under two minutes.
  • Run existing Office 2010, Office 2007, and Office 2003 applications while you install the new Office, so you don’t have to interrupt your users’ work.
  • Keep older versions of Office side by side on your PCs to mitigate any potential file or add-in compatibility risks.
  • Get updates delivered to users without interruption. Updates are cached in the background and the next time a user closes and re-opens the Office application, it is up to date.
• Office Professional Plus 2013 is connected to the hardware or device it is installed on. Office 365 ProPlus is connected to the user, which offers these advantages:
  • Users can install Office on up to five PCs or Macs concurrently and they will have access to mobile Office experiences across smartphones, tablets, and other devices they use.
  • Your organization may also have the flexibility to treat Office as an operational cost instead of a software asset.
  • If you are implementing a bring-your-own-device (BYOD) strategy, Office 365 ProPlus lets you de-activate Office on user-owned devices when people leave the organization, or if their devices are compromised.

Office 365 ProPlus includes all the great Office application experiences you expect, with added flexibility for modern users and IT needs.

We published the driver pack for Surface (in general) which includes the Surface 3 device drivers.

Cumulative and current firmware and drivers for the Surface Pro 3, Surface Pro 2, and Surface Pro. This firmware and driver package contains drivers for all of the components in the Surface Pro 3, Surface Pro 2, and Surface Pro devices, as well as updates to the system firmware that have been released via Windows Update.

These drivers and firmware are compatible with Windows 8.1 (Pro and Enterprise). The Surface Pro driver pack contains drivers and firmware that are compatible with Windows 8.0 (Pro and Enterprise). The Surface Pro 3 and Surface Pro 2 drivers and firmware are not compatible with Windows 8.0 (Pro and Enterprise). These drivers and firmware are not compatible with Surface RT and Surface 2.

• Surface Ethernet Adapter.zip
• Surface Firmware Tool.msi
• Surface Gigabit Ethernet Adapter.zip
• Surface Pro 1 – January 2015.zip
• Surface Pro 2 – January 2015.zip
• Surface Pro 3 AssetTag.zip
• Surface Pro 3 KB2978002.zip
• Surface3_150504.msi
• Surface3_150504.zip
• SurfacePro3_150501.msi
• SurfacePro3_150501.zip
• Windows8.1-KB2969817-x64.msu

Grab the download here:

• DOWNLOAD: Surface 3 Device Drivers
  http://www.microsoft.com/en-us/download/details.aspx?id=38826

Missed Microsoft BUILD 2015? You’re in luck! 

Most of the sessions are available for on-demand playback.  Check out the on-demand playback of all the sessions you’re missing!

• VIDEO: Microsoft BUILD 2015 On-demand Presentations & PowerPoints (200+)
  http://channel9.msdn.com/events/build/2015?wt.mc_id=build_hp 

Did you miss out on attending Microsoft Ignite 2015 in Chicago?

Good news! 

Most of the sessions are available for on-demand playback.  Check out the on-demand playback of all the sessions you’re missing!

• VIDEO: Microsoft Ignite 2015 On-demand Presentations & PowerPoints (400+)
  https://myignite.microsoft.com/#/videos

This deal expires May 31st and begins TODAY.

Get up to $150 toward the purchase of a NEW Surface 3 with this trade-in promo

To be eligible for trade-in, product must power on battery must hold charge and not be required to be plugged in to operate, and be in fully functional, working condition without broken/missing components, cracked display/housing, liquid damage, modification(s) or have device warranty seal broken to be considered working. Cannot be password protected, and include original chargers/accessories. Any appraised value will be determined at trade-in and provided as a Microsoft online store redemption code and is valid online only.

To sign up go to the jump below:

• OFFER: Microsoft Trade-in & Trade Up to Surface 3 Promo
  http://microsoftsurfacetrade.cexchange.com/online/home/index.rails

In case you’ve been living under a rock for a while, here’s the Microsoft demo that went viral of our Azure Machine Learning technology, a.k.a. “How Old”:

• How Old Do I Look?
  http://how-old.net/#

Machine Learning has a huge amount of potential.  The concept is that by understanding historical patterns one can establish probabilities and make better informed decisions based on that history.

For a better explanation of how Machine Learning works… and and even better story explaining why How Old is the way it is, (Hint: This was never supposed to be a publicly viral campaign!) visit:

• Fun with ML, Stream Analytics and PowerBI – Observing Virality in Real Time
  http://blog.how-old.net/

Totally off topic, but it relates to a few posts I made 5-10 years ago. 

INFOMANIA. ALIVE & WELL.
One of my interests is the study of “Infomania”, a syndrome described by Hewlett Packard Research in Cambridge as follows:

The abuse of “always-on” technology has led to a nationwide state of “Info-Mania” where UK
workers are literally addicted to checking email and text messages during meetings, in the evening and at weekends. Mobile technology offers massive productivity benefits when used responsibly, but inappropriate use can be negative.

I’ve written about this a fair amount in the past 10 years:

• QUESTION: Is your short-term memory disappearing like mine?
• STUDY: Email can diminish an individual’s IQ
• INFO: Multitasking kills attention span, focus, & memory

SHORT TERM MEMORY LOSS & A.D.D.?
The issue is that my mind tends to get easily distracted, flitting from task to another, just to satisfy an itch or an on-demand desire.  How one focuses their mind or at least gets their mind to stay “on track” has been a conundrum for me because our minds are trained to context switch constantly, whether it’s due to:

• Phone calls
• Text messages
• Email
• Instant Messaging
• Coworker interruptions
• Notifications
• Appointments

Our brains, after being conditioned to move from one context to another, very easily “dumps” what we were working on for something else.  This results in symptoms similar to short term memory loss & attention deficit disorder according to what I’ve read.

MAINTAINING FOCUS THROUGH MUSIC
Over the past couple weeks, I’ve been trying something called “Music to Code By”, a set of 25min songs created by Carl Franklin explicitly created to raise one’s productivity.  (I’m listening to it right now as I type this post) 

The idea is simple:  By adhering to a set of rules in music, such as:

• staying between 60-80 beats per minute
• emphasizing harmony more than melody
• eliminating distracting, attention grabbing runs
• loops & phrase repetition for predictability
• staying within 25 min increments
• etc.

…one can listen to this type of music and find themselves able to slip into a “zone”, or what Carl and other programmers called “flow”.

THE SCIENCE OF FLOW
“Flow” (or “getting into a zone” as sports athletes call it) is what keeps people locked into what they are doing and avoiding the common pitfalls of distractions and lost productivity.  In fact, Carl calls the album a “productivity tool” and not “music”.

This is not science fiction:  It’s backed by real research.  Here’s some of the very studies/articles that Franklin cites on his web site:

• Flow: The Psychology of Optimal Experience
• Baroque Music helps you focus
• Productivity from ‘The Flow’
• Using Music to Focus

WANNA TRY IT?
Here’s sample audio from the title, “Green”, which happens to be my favorite:

• http://mtcb.pwop.com/sample-green.mp3

Now, if you like what you hear, and you’re interested in the other songs, check out Franklin’s site.  The album “Music to Code By” was actually a Kickstarter campaign that garnered him $10,000 to create the album and was essentially crowd-built, using the actual feedback of the hundreds of contributors as he created each song.

• CARL FRANKLIN: Music To Code By
  http://mtcb.pwop.com/

Imagine sending a Word .DOCX document out to co-workers.  Now, what if:

• You could track the name & identity of every individual that opened (or attempted to open) that document… as well as the time & location of the attempt
• You could self-destruct that document if you didn’t want it read any more because it contained old or confidential information

That’s called Document Tracking & Revocation, and it’s a shipping technology (in Public Preview) that comes with Azure Rights Management Services (ADRMS).

(And yes, you folks with Office 365 E3?  You get all of this at no additional cost.)

Here’s some words from Dan Plastina, the long time god of Rights Management Services here at Microsoft:

The premise here is simple: You, the IT professional, have very little understanding of what constitutes good sharing, bad sharing, or even abuse of a sensitive document. It’s true. Many like you have said that you do not sit in front of monitors all day watching the several hundred documents leaving your organizations per hour (or second)! Don’t laugh, some vendors are in fact focused on building consoles for the IT staff where they show "document ABC.XLS was opened on an iPad by user Jane". While most of you perform data loss prevention (DLP) and monitoring (SIEM) in the broader parametric domain, you can’t monitor the specific flows of all documents.

The good news is that the users in your organization, those doing the sharing, are actually very well equipped to know both the intent and possible abuse of the documents they share. They are the ones – the only ones – that know which documents were meant for limited use but are being over-circulated (abused).

Simply stated, today we’ve extended our base document protection promise to now be these 4 core points:

1. Your users can protect documents and share them both internally as well as with other businesses.
2. They can limit who gets access to their documents and can set a document expiration date.
3. The sender can (now) monitor the use, and thus abuse, of each of these documents shared using a variety of views.
4. If the senders does not like what they see, they can (now) revoke access to the document regardless of where it is stored.

The last two promises are new as of today while the first two are the Azure RMS offer that has been in market for a while now.

Read more about this technology here:

• ANNOUNCEMENT: Welcome to Azure RMS Document Tracking
  http://blogs.technet.com/b/rms/archive/2015/05/04/doctracking.aspx
• VIDEO: Azure RMS Document Tracking and Revocation
  http://channel9.msdn.com/Series/Information-Protection/Azure-RMS-Document-Tracking-and-Revocation