Posted by: kurtsh | May 5, 2020

HOWTO: Hide the email addresses of Teams Meeting invitees/participants

imageDid you ever want to hide the email addresses of individuals that you invite to a meeting… like a Teams Meeting?

This is a common scenario coming up with meetings involving citizens and public officials. For example, you might not want to expose the email address of a judge of an attorney in the invite of a Teams meeting.

A BCC: field does not exist in appointments/meetings like there is in Outlook for Desktop emails and if you’d like to request such a feature, (there’s a lot of votes for it), check out the Outlook for Desktop UserVoice – go to this link to vote for it.

There is however a well-documented workaround involving the usage of the Resources field.  It’s not obvious but it is well documented in the link below so check it out. tl;dr: Before you send a meeting invite:

  1. Open a meeting request – go to Scheduling Assistant – Add Attendees
  2. Do one of the following:
        1. Click the Resources field and add the attendees you want to hide
        2. OR… select the dropdown list next to each name already in the invite list and choose “Resource (Room of Equipment)”

Note:  This will be the attendees name in the location field of the meeting request.  You can change or erase the location field after if you choose.

For more details, see below.

(Re: Outlook Web Access… Unfortunately, no such feature exists in Outlook Web Access.  If you want to request this, go to this link on UserVoice for Outlook Web Access.)


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