Posted by: kurtsh | October 8, 2014

TRAINING: Using Office Online (Word Online, Excel Online, PowerPoint Online, OneNote Online) for Consumers

imageThis isn’t for my customers per se but it’s definitely an important training webinar for folks interested in using Microsoft Word, Excel, PowerPoint, and OneNote within a web browser for FREE.

Office Online, for those unaware, is a suite of online applications accessible for free from any major browser.  It includes:

  • HTML-based versions of Word, Excel, PowerPoint, OneNote
  • Online storage through OneDrive (15GB by default for free)
  • Outlook.com web-based personal information management – including email, calendar & contacts

The great thing about Office Online & Outlook.com, compared to other services like Google Apps & Gmail is:

  • Power of Office.  The capabilities you expect from Office are also available on Office Online.  Here’s a few examples among many:
      • Fonts.  Office Online applications have full access to all the fonts on your local system.  Google Apps provides access 11 fonts total, limiting you when creating new documents, and
      • OneNote.  Office Online’s OneNote provides access to your notes online & synchronizes it’s content – including handwriting & audio recordings – seamlessly with smartphones (iOS, Android, Windows Phone) as well as desktops (Macs & Windows).  Google Apps has no such solution.
      • Touch-friendly.  Office Online was designed for use on touch-based devices just as Office 2013 is.  Touch targets are large and usable on iPads, Android tablets, & Surface devices.
      • Pivot Tablets & Charts.  Excel Online provide unique access to one of the most important business analysis technologies invented for spreadsheets:  Pivot tables and charts.  Google Spreadsheets do not.
      • Autocomplete.  Content entered into documents have the same autocomplete capabilities as their desktop counterparts.  Excel fields recognize when content is being retyped, for example. Google Spreadsheets do not.
      • Freeze Panes.  This is a no-brainer necessity for anyone working with large spreadsheets.  You need to be able to freeze a column/row as a reference point (such as header rows) when scrolling large amounts of data.  Google lacks this.
      • Data Entry Controls.  Drop down lists with user selectable items (to minimize user entry errors in spreadsheet forms, minimizing the need for data validation) are fully supported from Excel Online.  Google Spreadsheets do not recognize these. 
  • Document accuracy.  Loading Office documents never require reformatting.  Office Online understands & displays Office documents from your desktop with 100% fidelity.
  • User interface.  Office Online applications look and act just like their desktop counterparts on your desktop computer.  No need to to relearn a new interface.  Office looks like MODERN Office 2000/2013.  Google Apps looks like old Office 2000/2003.
  • Collaboration.  Documents stored can be shared securely with other users with Microsoft accounts.  Better yet, users can simultaneously edit the same document at the same time online and visually see what changes each is making in near-real time – from either Office running on a desktop or Office Online.  No more ‘overwriting’ other people’s changes.

For a comparison between Office Online & Google Apps, see the following videos:

For more information about Office Online, visit:

If you haven’t tried it, it’s available at http://www.office.com.  The following link will proivide a 15 minute introduction/training to the service.  And again, it’s all free.


Categories

%d bloggers like this: