Kurt Shintaku's Blog

[this is a repeat of a previous post I wrote however some people have asked for it again and finding it can be a pain so…]

Have you ever accidentally hit SEND on an email before it should have been sent?

Ever found yourself frantically unplugging your network cable or shutting off your wireless to prevent the email from going out?

What if you had a rule that always delayed the transmission of any email you sent to give you a minute to "think it over" even after pressing the SEND button, except if you specifically indicate that the email needs to be sent immediately?
————————————

HOWTO: Delay the delivery of all outbound Outlook messages by 1 minute
(Unless there are 3 spaces in the subject line which will send the email immediately)

• On the Tools menu, click Rules and Alerts, and then click New Rule.
• Select Start from a blank rule.
• In the Step 1: Select when messages should be checked box, click Check messages after sending, and then click Next.
• In the Step 1: Select condition(s) list, select any options you want, and then click Next.
  If you do not select any check boxes, a confirmation dialog box appears. Clicking Yes applies this rule to all messages you send.
• In the Step 1: Select action(s) list, select defer delivery by a number of minutes. Delivery can be delayed up to two hours.
• In the Step 2: Edit the rule description (click on an underlined value) box, click the underlined phrase a number of and enter the number of minutes you want messages held before sending. (I enter "1" which is the default.)
• Click OK, and then click Next.
• Select any exceptions, except if the subject contains specific words .
• Edit the rule description (click on an underlined value) box, click the underlined phrase specific words and enter in 3 spaces.
• Click OK. Click Next.
• In the Step 1: Specify a name for this rule box, type a name for the rule.
• Click Finish.